Privacy Policy

Last updated: 11th April 2021

At Photonix, accessible from, one of our main priorities is the privacy of our visitors and users. This Privacy Policy document contains types of information that is collected and recorded by Photonix and how we use it.

Photonix is a project of Epix Studios Limited, United Kingdom.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.

This Privacy Policy applies only to our online activities and is valid for visitors to our website and users of our application with regards to the information that they shared and/or collect in Photonix. This policy is not applicable to any information collected offline or via channels other than this website.


By using our website, you hereby consent to our Privacy Policy and agree to its terms.

Information we collect on our website

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.

If you register for an Account, we may ask for your contact information, including items such as name, company name, address, email address, and telephone number.

Information collected on server-side and client-side installations

The core of the Photonix product is a server-side application that you or your organization hosts to manage photos. We strive to keep your personal photos and associated metadata from ever leaving your machine(s).

All account data, metadata and application data created through use of the system remains solely on a database on your installation machine(s) (and any other machines you choose to backup to). It is your responsibility to secure access to this database, the web interface and APIs that make up a Photonix installation. Please see documentation from us and the community for advice in doing this.

Image analysis performed on photos to automatically tag features is carried out solely on the machine(s) you installed Photonix server on. We have have chosen to implement our own internal algorithms rather than sending your photos to third party APIs for processing. Examples of this are object detection, color detection, location lookup and face recognition.

For some use cases data many need to be fetched from remote servers. Examples of this are when downloading machine learning image analysis models or map tiles used when viewing photos by location. The main reason for this is that the file sizes are very large and are unlikely to be used by every user. In these cases requests can be logged by us or third parties providing these files.

We provide mobile and desktop client applications to connect to the server component of an installation. These client applications do not contain trackers or advertising code. All data sent from these, including photos, will go directly to the server you chose to connect to.

How we use your information

We use the information we collect in various ways, including to:

Log Files

Photonix follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’s analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’s movement on the website, and gathering demographic information.

Cookies and Web Beacons

Like any other website, Photonix uses ‘cookies’s. These cookies are used to store information including visitors’s preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users’s experience by customizing our web page content based on visitors’s browser type and/or other information.

Advertising and Third Party Policies

Photonix does not include any code that would transmit data to or store cookies for any third party.

CCPA Privacy Rights (Do Not Sell My Personal Information)

Under the CCPA, among other rights, California consumers have the right to:

Request that a business that collects a consumer’s personal data disclose the categories and specific pieces of personal data that a business has collected about consumers.

Request that a business delete any personal data about the consumer that a business has collected.

Request that a business that sells a consumer’s personal data, not sell the consumer’s personal data.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

GDPR Data Protection Rights

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.

The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

Children’s Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

Photonix does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best to promptly remove such information from our records.